Annual General Meeting 2020

ANNUAL GENERAL MEETING OF THE ATAYAL ORGANIZATION

The Annual Meeting of the Board of Directors of the ATAYAL Organization was originally held on November 21, 2020, and is being reconvened on Tuesday, January 18, 2021 via online conference call using Google Meets, as the Pandemic limited the members' ability to meet in person.

According to the the Quorum defined in our previous By-laws, we have at least two of our Board Members in attendance. During this meeting, we will vote to update our By-laws and Quorum for future meetings.

ATTENDANCE

Those in attendance of the 2021 Reconvened Annual Meeting and their titles are as follows:

1) Tony Coolidge, President, Secretary, Treasurer and acting Executive Director

2) Gary Smoke, Vice President and acting Deputy Director

3) Guy Charlton, Board Member

4) Mark Sussman, Advisory Board Member (New Board Member)

5) Will Tsang, Project Coordinator

6) Chloe Hsia, PR Coordinator

7) Tse-chi Chad Yen, Cultural Ambassador for North America


DISTRIBUTION OF DOCUMENTS

1) Annual Report

2) Bylaws

3) Organizational Chart

4) 2020 Financials


WELCOME AND INTRODUCTIONS

To be made after seeing who is on the call.


DECLARATION OF QUORUM ACCORDING TO BYLAWS

The current Quorum is as follows. The presence, in person of at least 2 of the current members of the Board of Directors, which include the President, Vice President, Secretary and Treasurer, shall be necessary at any meeting to constitute a quorum to transact business, but a lesser number shall have power to adjourn to a specified later date without notice. The act of a majority of the members of the Board of Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by law or by these By-laws. Our goal for this Annual Meeting is to amend and update our Quorum for future meetings.


REPORT FROM THE PRESIDENT WITH REFERENCE TO THE ANNUAL REPORT

Board President Tony Coolidge will share his thoughts on the Annual Report and future plans.


REPORT FROM THE VICE PRESIDENT WITH REFERENCE TO THE ANNUAL REPORT

Board Vice President Gary Smoke will share his thoughts on the Annual Report and future plans.


DISCUSSION OF THIS INFORMATION

All members in the Meeting have the opportunity to ask questions and discuss the information shared by the President and Vice President.


REPORT FROM THE TREASURER

The Treasurer will present the 2020 Financial Statement and answer any questions.


ELECTION OR CONFIRMATION OF BOARD MEMBERS

View the Organizational Chart and discuss the confirmation of existing Board members and the election of new ones. Discuss the current needs to fill the Board and Board Officer positions.

Gary nominated Mark Sussman to be a member of the Board. Tony, Gary, Guy voted to accept Mark Sussman as a new Board Member.

 

REVIEW AND AMENDMENT OF THE BYLAWS

The President will review the Proposed Bylaws and have it Approved by the Board during the Annual Meeting.

Tony, Gary and Guy voted to accept the submitted ByLaws. Guy Charlton will review the Bylaws and submit any Amendments in within 90 days.

 

ADJOURNMENT OF THE MEETING

Thank you for attending the meeting.

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